Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. Well keep you active in a way that works for you. *'"&0M" f? You can self-certify for ECs within certain conditions. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. Please be patient. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. /Tx BMC All discussions will be treated confidentially. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. All coursework, projects and dissertations must be submitted. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Our events are designed to help you meet people, try new things and have fun. You must submit your late evidence no more than four weeks after submitting your EC application. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. What would you like the Union to do? All Extenuating Circumstances claims must now be submitted on Portico. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. We may be able to support you better through the wider Student Support Framework. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. Theywontusually accept things such as viruses, disk corruption, printer problems etc. Make sure that the date you have requested is allowed under the claim type you are submitting. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. All IOE EC requests are considered by the IOE EC panel. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). e.g. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. You can find further guidance on what your evidence should include in UCL's Academic Manual. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. ECs are designed for emergencies. Raise an Extenuating Circumstances claim via the Student Enquiry Centre However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. /Tx BMC However, you will need to explain why you didnt submit your EC on time. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). If you can imagine it, theres probably a society for it. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). /Tx BMC If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. %%EOF Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. Some other situations beyond your control typically arent considered viable extenuating circumstances. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. EMC You will need to provide the additional evidence within four weeks of being contacted. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. If you do not submit the requested evidence, your claim will normally be rejected. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. Section 2.9: If you miss the deadline for EC claims. Detail of where to submit the form are in your Student Handbook. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. dissertations refer to the dissertation handbook for specific guidance). You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. Victim of crime :Police/crime report - a crime number alone isnotacceptable. Source: Glenn Cartsens Peters/Unsplash. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. Help us make this site better by telling us what you think about this page, University of East London UCL have a Self-Certification Policy in place for the 2022/23 academic year. You apply for extenuation via an online form. If youre struggling with situations beyond your control, extenuating circumstances could help. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. ECs are designed for emergencies. UCL is yours, soshape it. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. endstream endobj startxref Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. HPpuVru0 SeeSection 2.7: Self-Certification. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. how to apply for extenuating circumstances ucl. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. Appeals should be submitted within 10 working days of receiving your outcome. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. We should, in these circumstances, be able to get back to you within 10 days. We are not able to process ECs or respond to queries that are submtited by non-IOE students. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. What qualifies for extenuating circumstances? butler county election office phone number / . However, you have the right to appeal your results via theAcademic Appeals Procedure. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. You should submit the EC on time and indicate that your evidence will be forthcoming. endstream endobj 448 0 obj <>stream If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. See also Extenuating Circumstances and Reasonable Adjustments (section 10). PREPARE. EMC Letter or certificate froma doctor or other registered medical professional external totheUniversity. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Together,wecanmake the world around usbetter, on campus and beyond. Work will not be accepted by email. kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. Examination stress is a common experience and not usually considered an extenuating circumstance. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. This year, students will be allowed to self-certify (apply without formal proof) for an EC . Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT These are referred to as extenuating circumstances. wide range of UCL support services are available for you, too. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. I have offers from manchester and UCL. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream Extension approved? endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. Your EC will only be validated on receipt and evaluation of your evidence. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. Any claims submitted after the assessment has started must be accompanied by evidence. %PDF-1.6 % You will usually find this in your Handbook, or ask yourDepartmentalTutor. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. All Extenuating Circumstances claims must now be submitted on Portico. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. We are improving our three campuses for people to study, work and live. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. If you can find evidence, its a good idea to apply for conventional ECs. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. This would bring us to equal standing with UCL clubs and societies. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. UCLs Grounds for ECs explain what will normally be considered. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. For your application to be approved, youll need to provide evidence of your circumstances. Processing time will depend on the institutions policy, but its usually between one and five working days. Compiling the relevant documents and information can help speed your application along. review their decision. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. before 12.00 noon on the due date. If you self-certify then you should hear 1-2 working days. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Appendices should be kept to a minimum and should not be used to get round the word limit. You can only defer time-limited assessments (e.g. . Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. This will come into effect for 2024 applications (i.e. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. Your evidence will need to cover the full period for which you are requesting mitigation. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. You will also be notified of the outcome of your claim via Portico. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ It is a charity with over 48,000 members. 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. If the request is accepted, the student may be granted an extension. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Our job is to make sure you feel supported every day. However, you have the right to appeal your results via the. You can find a guide to submitting your claim on Portico on the UCL website. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY University Way They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. If you had a SoRA extension, please state the date after the SoRA extension was granted. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. London, E16 2RD Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. hbbd```b``K@$Xa7X)"+! follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. how to apply for extenuating circumstances ucl. You can find the Extenuating Circumstances form here. On the application form you will be asked to state your deadline this should be the most recent deadline. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable.
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